A Special Event is defined as any activity or event occurring in Banff which is open to, or intended to attract, the general public and will take place in/on publicly owned facilities. Applications for a special event must be submitted to the Town of Banff no less than three months in advance of the event date. This is an application/request only and does not guarantee a permit will be issued. To ensure complete understanding of all requirements, please read the “Requirements for Special Event Bookings” and the “Terms and Conditions” on the back of this form.
Please note; new events with road closures or use of streets will only be considered from October until end of May each year.
Please provide a detailed site map.
Please indicate number of vehicles and size
Depending upon activities, applicants may be required
to supply other documentation before a final permit may be issued (i.e. insurance, liquor permit, etc.) Note that
not all activities are suitable for all locations, and some activities may not be approved.
Indicate Catering Company dates hired, how food waste will be managed
Specify if there are food sales, merchandizing or ticket sales with the event
Provide a sketch with dimensions of each structure and indicate where the structures weill be built if other then a tent
a) Contact the health department at 762-2990 to determine regulations regarding your food/beverage and
b) A business license may be required depending on the type of sales proposed.
c) Some temporary structures may require a pre-event inspection by the Building Inspector or Fire Dept.
d) Noise bylaw details must be reviewed and agreed to with the organizer’s signature.
e) Town of Banff insurance requirements must be met, a liquor license purchased, and copies of the insurance
certificate and liquor license provided to the Town.
Prior to the event organizers are responsible to meet with Town of Banff staff to confirm the set-up and take down arrangements.
(Signage Bylaw and Banner request form.)
Inidicate the type, approx. size and locations of
promotional material (i.e. banners, posters, etc.)
(If yes, you must get approval from Parks Canada, (403) 762-1500).
The Community Standards Bylaw (#260) is intended to assist organizers in ensuring that noise from the event
does not intrude unreasonably upon residents living and/or working adjacent to the event site. The guidelines
explain the responsibility that event organizers have for monitoring noise resulting from the presence of your
event occurring in a public park, on a street, or in a facility.
The Town of Banff reserves the right to require that the event organizer and/or sound contractor reduce
amplified sound levels if these are found to be excessive (e.g. causing undue public complaint, unreasonably
interfering with adjacent users, or exceeding noise bylaw limits, etc.)
Sound checks or amplified music will be allowed only during the following hours:
Monday to Thursday 11 am – 9 pm
Friday/Saturday 11 am – 10 pm
Sunday 1 pm – 9 pm
Organizers must provide a detailed Communication Plan and must provide residents adjacent to the event site
or others that may be impacted by the occurrence of a large event with advance written notification about the
event, the date, times and the event program of entertainment. A copy of the notification must be provided to
the Town of Banff.
When using streets or sidewalks, organizers must provide a Route Map, a Site Map, a Traffic & Pedestrian Plan
and a Risk Management Plan detailing the event’s arrangements for marshalling, emergencies, first aid,
volunteer management, traffic management (pedestrian and vehicular), and participant management. Maintain
emergency vehicle access during road closure/use. The Town of Banff’s insurance requirements must be met
and parade policies followed. Under some circumstances, organizers will be required to gather written consent
from the businesses or residents affected by the event and submit the approval signatures to the Facility
Booking Coordinator. Other details may be requested.
The Town of Banff must be provided with a copy of your insurance certificate indicating a minimum of $5
million in General Liability insurance and listing “The Town of Banff” and “Her Majesty the Queen in the Right
of Canada as represented by the Parks Canada Agency” as additional insured no less than three weeks prior to
the event. Other organizations may need to be included as additional insured depending upon the event or
The Town of Banff’s Fees & Charges brochure provides a listing of all equipment, facility, permit, and event
fees. All fees and projected costs must be paid prior to the event date unless other arrangements have been
Town of Banff will locate irrigation lines. Event organizers are responsible to contact all other underground
utilities. You will be responsible for any damages done to irrigation systems as a result of stakes or poles
placed without prior approval.
The following “Terms and Conditions” are incorporated into and form part of the permit agreement.
1. The licensee is responsible for ensuring that: the assigned area is appropriate for the activity; the
activity is conducted in a safe, orderly manner; the activity is restricted to the assigned area; the event
activities do not interfere with other park users or contravene any Town of Banff Bylaws.
2. The Town will assess any damage that may occur as a result of the event and payment for such damage
will be the sole responsibility of the Applicant.
3. The Applicant will be responsible for all cleanup operations.
4. The Town of Banff reserves the right to cancel any or all booked time should any portion of the facility
be rendered unsafe/unusable due to mechanical/electrical or structural failure.
5. The Town of Banff is not responsible for lost or stolen articles.
6. The Rental shall indemnify and hold harmless the Town of Banff for:
a) Damage or expense sustained by the owner/operator of the facility
b) Any claim to which the owner/operator of the facility may become liable by reason
of personal injury or property damage sustained by any person participating in the
activity, a spectator, or any other person attending at the facility during the term of
c) Any personal injury or property damage suffered by anyone from a breach of item 6.
7. The Applicant shall be responsible for the orderly behavior of all persons participating in the event,
and shall ensure that facilities and equipment are used only for the purpose listed on the Agreement.
8. Users must carry the permit and present it upon request. Permits will be revoked without payment of
any compensation in the event of a breach of any laws, by-laws, or conditions set up herein or in force.
Non-compliance may also result in fines, penalties, and additional charges.
9. Vehicles are not to be driven onto grassed areas or restricted access and service roads at any time.
Non-permitted vehicles may be towed.
10. The Town of Banff reserves the right to revoke this permit if payment is not received according to
the terms of this agreement.
11. A $50 key deposit is required when signing out facility keys.
Event Security: Provide a description of how security will be provided and scheduled:
Parking Plan: Describe the areas where event participants and spectators will park during the event.
Traffic Control: For events that will be impacting a town-site roadway, contact the Destination Event Coordinator at 403.762.1221 to discuss street closures and provision of equipment.
Public Awareness: The Town of Banff may require organizers to give advance notice regarding event details to
residents adjacent to the event site or others that may be impacted.
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