Town of Banff

Planning a Special Event

The Town of Banff supports vibrant community events.

• Special Events Guidelines ( PDF - 690 kb)

For information about the application process, guidelines, equipment, facilities and more: telephone 403.762.1238.

Applicants must:

• Submit an application for a Special Event Permit at least three months in advance. 
• Provide proof of liability insurance
• Submit a detailed site plan
• Submit a risk management plan: include plans for emergency fire and medical services, site security, volunteer management 
• Submit a traffic management plan if your event impacts Town of Banff roadways
• Submit a special event banner application if you wish to use banners to promote your event
  

Some Things to Consider:

• Do you need to rent Town equipment?
• Does your event require Town labour?
• Will your event impact neighbourhoods or businesses, e.g., restrict access, close roads, amplified sound. If so, you will need to prepare a community communications plan.
  

Check Availability 
Contact the Facility Booking Coordinator at 403.762.1238 to discuss the event plan and location(s).

Check Rental Rates
We will be happy to tell you what the current, applicable rates are for the facilities, equipment, and services you may need.

Insurance 
You must provide proof of insurance for any special event. Our minimum requirement is $2 million in General Liability and your certificate must list both “The Town of Banff” and “Her Majesty the Queen in the Right of Canada as represented by the Parks Canada Agency” as additional insured.

Payment 
Town of Banff charges for special event services, permit & site use fees, equipment rental, and any other fees are invoiced after the event. You may be required to pay a damage deposit in advance of the event date.

Terms of Use 
Each facility has terms, or conditions, of Use that you must adhere to. A list of the terms will be included in your booking contract.